Internal audit is critical for monitoring government departments’ governance, risk management, and compliance processes. It helps keep all public entities on the right path and is key to delivering the “checks and balances” and monitoring the organization to avoid emerging risks.
This article explores seven strategies for optimizing internal audit management in government departments.
Planning for Success: Government Internal Audit
Internal audit is how organizations evaluate their internal controls, including governance and accounting processes. Its importance has increased for government departments significantly in recent years as the public is increasingly interested in how taxpayer monies are spent.
Internal audits ensure that your processes comply with relevant regulatory and legislative requirements, that programs and services operate efficiently and effectively, and support accurate data gathering and reporting, whether on financial, ESG or other data.
As a result, they can also help your senior leaders and management. An internal audit is the first opportunity to identify problems before an external audit and enhance operational efficiency by spotting potential improvements.
What Is the Purpose of Internal Audit?
By providing the first line of defence against poor processes and controls, an internal audit is your primary tactic in the war against non-compliance and corruption and not obtaining a clean audit. But the benefits of a robust internal audit management process go beyond tick-box compliance.
Good internal audit management can also assess and recommend improvements to government culture, which is vital to a compliant organization. According to the Definition of Internal Auditing in The IIA’s International Professional Practices Framework (IPPF), internal auditing is an independent, objective assurance and consulting activity designed to add value and improve operations. It helps government organizations accomplish their objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes.
And there are further benefits. By aligning internal audits with your broader strategy, you turn a compliance exercise into an opportunity to use the audit process for organizational improvement.
This way, internal audit management enhances DEI performance, organizational agility, and other imperatives.
Internal audits can play a central role in achieving your ESG strategy. It bolsters an integrated risk management strategy by safeguarding against threats like fraud and cyberattacks. And by harnessing some simple best practices, the internal audit team can elevate themselves from compliance practitioners to providing a genuine impact on an organization with their audit work.
While an external audit may only look at some specific, prescribed controls and risks, an internal audit can be more comprehensive. In an ideal world, your internal auditor is a watchdog and a source of knowledge, checking on your processes and suggesting improvements that help your government organization evolve and grow.
Exploring Best Practice Internal Audit Management Processes
Achieving this demands that you put in place some best practice approaches to internal audit management. We’ve developed seven best-practice internal audit management strategies to help you.
1) Failing To Plan Is Planning To Fail
Preparing effectively for an internal audit is vital; it will help get buy-in for the process, ensure deadlines are met, and facilitate the availability of all the data you need to conduct the audit.
Explain the audit process to the team or government department you’re auditing. Don’t forget to convey the benefits of the audit; it’s a process designed to benefit them, not just to fulfil a governance need. Talk about increased efficiency, better methods, and the opportunity to be prepared for an external audit.
Establish a core team, communicate the scope of the audit, and share details of the data you will need and the systems you will want to access. Carrying out a preliminary risk assessment will help you with this last point.
These steps will help reassure those you’re auditing and ensure you have everything you need to complete the audit.
2) Engage With the Organization You’re Auditing
We touched on this in point one, but it can’t be overstated. Turning up once a year, with little forewarning, auditing a department and disappearing for another 12 months does not help build the necessary bridges between internal audit and the rest of the organization.
Communicate frequently, explain your objectives to the audited team, and discuss findings, next steps, and outcomes to ensure everyone involved understands the benefit of the internal audit process.
3) Identifying Key Controls in Government Internal Audit
Your risk assessment will enable you to pinpoint significant risks and the controls that manage them. Whether this means testing your organization’s zero trust architecture or other IT risk management strategy, measuring your sustainability practices, examining financial controls, or something else specific to your organization, identifying key risks and their controls is the next essential step in the internal audit management process.
4) Test Out Those Controls
During the fieldwork phase, when you are out in the organization, you gather the information you need on controls, measurement and all the evidence you need to support your issues. Capture your findings in writing to build a compliant audit trail. And keep communicating with your internal audit “clients” so everyone knows your objectives and actions.
5) Be Proactive in Reporting
The audit report is the output of the internal audit process. Best practice internal audit management makes the collation of this report an integral part of your fieldwork. Don’t wait until you’re finished with your data-gathering to start writing the report; you may forget or miss the crucial details or nuances that inform a rounded audit report.
It’s also an idea to share some of your findings during fieldwork status updates as you write them up; this gives audited teams and other internal stakeholders an insight into what’s coming in the final report and can prevent unpleasant surprises.
6) Take a More Agile Approach
Internal audit management has traditionally been rigid, with set deadlines and parameters. But introducing an element of agility has been shown to get all stakeholders on board in a way that a once-a-year audit cannot.
Position the internal audit management team as partners who act to help the organization’s teams continuously improve their risk management processes without providing management advice. This will help you to gain the respect and support of the team you’re auditing and convey that you are all working towards the same end.
7) Unlock the Potential of Government Internal Audit
Internal audit management can be streamlined and upgraded using internal audit management software. Implementing a software-based approach can have huge benefits if you want to turn the audit process into an intrinsic part of your organizational strategy.
Automated workflows speed the internal audit process and, at the same time, minimize the potential for human error or omission. The outputs are “board-ready” or “audit committee-ready”, moving beyond data to insights that inform executive decision-making.
And internal audit management software is improving all the time. While the first generation of automation advanced internal audit hugely, it had its limitations which, at times, introduced new challenges, like the emergence of “dark data” that could not be analyzed or shared. Today’s intuitive audit management software overrides these issues, enabling internal audit teams to access and interrogate 100% of their data.
Explore the Benefits of Internal Audit Management Software
These seven steps will help accelerate your internal audit management process from compliance to strategic advantage. The one that can deliver the fastest results is adopting internal audit management software.
Modernizing your approach to internal audit smooths the process. It enhances outputs, propelling your internal audit team to a source of knowledge status by enabling you to deliver actionable audit insights. Learn more about how our internal audit management software can help you efficiently and effortlessly manage the internal audit process.